CBS helped BCMH decrease document output using MPS

  

  

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High energy cost’s worry you?

  

  

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Blog by Jerry Teal

When people factor printers or copiers into their budget, they generally focus on things like ink, paper, maintenance, etc… However, what they do not think of is energy costs. Many people forget that in order for their copier or printer to work it has to have some source of power, and in the office world printers and copiers are some of the biggest energy hogs in the office.

Here’s an answer… consolidate devices. This is especially useful for offices that may have a printer, copier and fax machine right next to each other. If you throw out all of those devices and switch to a multi-functioning system instead, you can immediately cut your power usage. If you have laser printers scattered throughout your office, you can combine these into multifunction systems as well, which are generally less expensive to operate than a personal printer.

You should also look for multi-functioning devices that are energy star compliant. These types of devices have different modes that allow you to cut down on power usage. They can shut themselves off automatically at night and restart themselves in the morning and can also go on standby when not in use. These are all great ways to cut your company’s energy costs, so if you are worried about your energy bill continuously rising, then work on incorporating some of these ideas into your business.

Contact CBS and your local sales rep for more information on energy star MFP’s

CBS       http://www.corporatebusinesssystems.com/

Energy Sar           www.kyoceramita.com

MFP/multifunction         www.savin.com

Customer with the Most Options Wins

  

  

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Blog by Dylan Peltier

As an outside sales representative I have heard my fair share of “NO’s” but what are people really turning down when they decline to meet with CBS? At Corporate Business Systems we strive to be different than any other “copier” company out there. We are a locally owned company that strives on customer service and dedication to the community.

Many times I have walked into a company and just immediately get rejected because the potential customer is either already under contract with a competitor, they have purchased equipment, or they are just tired of the same pushy salesman bothering them every day.  What many companies do not know is Corporate Business Systems is more than a “copier” company; we strive to build relationships with our clients and potential clients by taking a consultative approach. Instead of talking about speeds and feeds we are determined to demonstrate how our solutions not only can save your company money in most cases, but also how it is going to have a positive impact on the productivity of your company.

When you shop for a car you most likely do not just go to a single car dealership to locate just the right vehicle for you, more than likely you will go to a couple different places to locate the vehicle that fits you best.   

This same approach can be done with document output devices. If you have never partnered with Corporate Business Systems in the past, I encourage you to call a sales representative and experience what so many other companies in the Springfield and surrounding areas have discovered with CBS.  Remember, the customer with the most options always wins.

Selecting your Managed Print Services (MPS) Supplier

  

  

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Blog by Bruce Farner

Whether you’re large or small, managed print services should be on your radar. With so much printed material being produced each year by even the smallest of companies, the need for managed print services has grown significantly.  Management of print resources is the first step in ensuring an efficient organization.

How do you go about finding the right company and what qualities do you look for when choosing? Here are a few things to consider:

• Fully Integrated Services

Don’t just hire a company that offers print services for only one printer manufacturer or has no additional services to go with this. Choose a company that can get involved in the audits, management and maintenance of both the printers and copiers.

• Cost-effective Solutions

The aim of MPS is to save you money.  You don’t want to spend a fortune to outsource your print management!  A good MPS agreement will offer an affordable solution that helps you save money and “gets you out of the printer business”.  Don’t be mislead by false promises and flashy companies offering the world, rather stick to the companies with proven results, happy customers and realistic costs.

• Great Customer Service

One of the most important aspects of a reputable and reliable MPS is the attention to detail, and the level of customer service.  Often, MPS agreements are signed for several years, so the company you select should be working with their customers and helping them find solutions to their print problems on a go forward basis.  Attention to detail and the ongoing support is therefore a fundamental part of effective service offerings.

• Full Technical Support

There is little point in MPS without proper technical support. Experienced and skilled printer technicians are able to diagnose and fix issues quickly and simply, minimizing extra costs for repairs and ensuring smooth operations across the board.  Skilled technicians will be able to identify issues with printers and copiers which can all be fixed quickly and seamlessly. This is what makes managed print services such a worthy investment.

Corporate Business Systems “The Educators”

  

  

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Blog by Quade Quesenberry

At Corporate Business Systems (CBS) we do more than sell and service Multi-Functional Products (MFP’s). We educate corporations on their output strategies. Through Managed Print Services (MPS) we can share total monthly volumes and using average cost per page find a total monthly cost.  MPS teaches a corporation to adjust behavior, use the right equipment for the right environment, and how to save money.

I’ve done two MPS assessments and both times CBS was able to save money for the prospected client. One is a hospital.  The hospital had 60 output devices. More than 45% of all output was sent to a desktop printer. We offered a solution that would decrease the amount of desktop printers, thus eliminating the cost and time spent. We were able to balance the volume to only 10% of the output going to a desktop printer.

We were able to do this with accurate placing of MFP’s and also slightly changing people’s habits. We added one color MFP at a place where the HP inkjets were running high volumes. That eliminates the need for the HP’s.  Also, we added inner job separators to every system dividing incoming faxes and prints. This will help to stay organized at the MFP. It is not necessary to change behavior to save money, but in this case a few slight changes can save 20-30%.

After an MPS walkthrough there is a lot of data that needs to be analyzed and then placed into a presentation. MPS can take a lot of time, but it builds credibility in the eyes of the prospected client. Not only are we selling and servicing MFP’s, but we are placing a total document strategy. MPS teaches a corporation to adjust behavior, use the right equipment for the right environment, and how to save money.